Organizing Team Resources With OneNote
It always surprises me when I join a new team and they don’t have a centralized place for documentation and resources. There are usually process documents, emails, images, project files, and white papers stored somewhere on a shared drive. It is great that these things exist but getting to them, or even knowing about them, is a challenge.
OneNote to the rescue! When I start a new role or join a new team, I take an inventory of existing resources and create a shared OneNote notebook with links, instructions, and other role information. This allows the team to contribute content and solutions without worrying about compatibility or complicated uploads. OneNote is an all purpose container for text, images, video, audio, and more!
It is interesting how much resistance there is to capturing ‘tribal knowledge’ in OneNote, a wiki, or a knowledgebase. Usually it comes from a place of fear, if I share what I know, then I won’t be needed.
In my experience, the opposite is true! The more I am able to capture and quantify what I know, the more needed I am.
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